Air Conditioning Service Certification

EPA representatives have been visiting dealerships asking to see training certification records for air conditioning service technicians. Those unable to produce their records are facing stiff fines. Other dealerships have been penalized for failure to certify that they are using EPA approved refrigerant recovery/recycling equipment. KPA encourages you to take the steps necessary to keep the Feds out of your hair on this matter.  In brief, a dealership should take care of the following tasks:

  • Technician Training and Certification:  Ensure all dealership air conditioning service technicians (even those working under the direct supervision of another) have successfully completed EPA approved training on refrigerant recovery, and that each holds a uniquely numbered proof of certification (ex: wallet card, display card, etc.).   U.S. EPA maintains a web-based list of currently approved training programs at  
  • Training Records:  Presuming the dealership owns its refrigerant recycling/recovery equipment, it must retain on-site a record of all certified air conditioning service technicians.
  • Equipment Certification: Certify in writing to U.S. EPA that the dealership has acquired (and is properly using) approved recovery/recycling equipment, and that each individual authorized to use the equipment has been properly trained.  This certification must also include: name of the purchaser of the equipment, address where equipment will be located, manufacturer name and equipment model number, serial number of the equipment.

EPA also maintains a web-based list of approved recovery/recycling equipment at

To assist with this notification process, KPA has a “Certification Form” available for its client which can be used as desired.  Of course, if the dealership has already submitted a valid certification form for the equipment it uses, there is no need to resubmit.

These requirements have been around for over 16 years now, and EPA doesn’t seem to be forgetting about them.  Also, given that people (and equipment) come and go, keeping up on this will require ongoing dealership attention; particularly with regard to ensuring that technicians are properly certified. KPA again encourages your prompt attention to this compliance issue.  If you would like additional information, please do not hesitate to contact your KPA engineer.

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