The confidentiality of personnel files is of great importance. Personnel files must be stored in a locked, fire-proof file cabinet in a locked location that is only available to Human Resources staff. While most documents are kept within personnel files, confidential information, I-9 Employment Verification forms, and medical/leave records must be kept in folders or binders that are separate from personnel files.
Confidential information refers to any documents that include:
- Date of birth
- Medical information
- Marital status
- Religious beliefs
- Social security information
Do you have questions about what else should be included in personnel files? Contact firstname.lastname@example.org.