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October 2014 Tip of the Month: What Should Never be included in Personnel Files?

October 10, 2014 by Rebecca Ward

The confidentiality of personnel files is of great importance. Personnel files must be stored in a locked, fire-proof file cabinet in a locked location that is only available to Human Resources staff. While most documents are kept within personnel files, confidential information, I-9 Employment Verification forms, and medical/leave records must be kept in folders or binders that are separate from personnel files.

Confidential information refers to any documents that include:

  • Date of birth
  • Medical information
  • Marital status
  • Religious beliefs
  • Social security information

Do you have questions about what else should be included in personnel files? Contact [email protected].

Posted in: Tip of the Month Tags: confidential, files, information, Month, of, personal, Personnel, the, Tip