Features and Functionality

You understand the importance of human resource manangement. You have trained your managers and employees on the right processes to follow. You have attended a number of HR compliance seminars. So is the critical form you need for the termination lawsuit easily available? Can you confirm all employees have completed the mandatory anti-harassment training? Are you sure that managers are following the company's disciplinary action process? Could you answer a question about the newest changes to the Family Medical Leave Act (FMLA)?

Knowing what to do is not enough. Telling people what to do is not enough. To succeed you need a complete HR Management system that automates the correct processes, provides up to the minute compliance information and reporting, and offers on demand advice from labor and employment attorneys - in a simple, easy to use web application. That system is HotlinkHR™, the total HR management system.

Electronic Application

Stores application for easy retrieval anytime, with the ability to sort by name, position, and date range
Binds applicant to arbitration using the Federal Electronic Signatures Act
Automatically updates with the most current legal requirements
Available in English or in Spanish
Application is linked to your company's own home web page

Automated Hiring Workflow

Minimizes the time managers need to spend on hiring requirements
Forces process so your company always follows the proper hiring steps
Provides training on how to conduct interviews correctly and effectively
Auto-populates and prints out all authorizations for drug screenings, conditional offer letters and all rejection letters and forms
Electronically submits background reports, automatically displays results, and forces process with respect to required follow-up - if denied, all required responses are prompted by the system
Tracks the ten-day waiting period for sending the final rejection letter if applicant is denied employment because of the background check

Online Background Reports

Electronically submits and retrieves background reports if you use an associated background company
Reports tailored to your specifications
Fully integrated into the Hiring Workflow to assure compliance with the proper legal procedure

New Hire Packet

Includes all required Federal and State new hire forms
Auto populates the entire New Hire Packet with employee information - avoid paying time for the new hire to simply fill out all of the new hire forms
Prints a New Hire Packet Checklist to ensure completion of all forms
Customized company documents can be easily added

Employee Training

Training is specific to employee access; managers receive separate training from employees
Mandatory training modules are provided in English and Spanish
Training is available in streaming video as well as text based training
Tests applicant following training and reviews incorrect answers
Allows for review and electronic signature acknowledgement of all training associated policies (such as the company's Policy Against Harassment )
Tracks compliance with easy to use Overdue Training Reports and Automated Alerts
Provides interactive tutorials in the use of HotlinkHR™

Electronic Policy Manuals

Handbooks and policy manuals are easily updated
Your own customized handbook is posted online with a hyperlinked Table of Contents
Never have to print handbooks again
Tracks compliance using Overdue Handbook Signing Report and Completed Signing Report along with Automated Alerts

Online Safety Manuals

Your company's safety manuals can be converted to online copy for easy management and access
Safety manuals are easily updated
Tracks compliance using Overdue Handbook Signing Report and Completed Signing Report along with Automated Alerts

Information Security Program

Comprehensive easy-to-understand guides and policies for implementing a thorough and ongoing Information Security Program
Automates initial Risk Assessment Audit and Safeguards Audits (note: Audits must be done on a regular ongoing basis)
Provides automated audit reports for senior management

Wage and Hour Tools, including Tools to Calculate Overtime Pay

Provides easy-to-understand guides for determining overtime for Commission Only Salespersons and Flat Rate Employees
Saves the company money by determining the most advantageous and legally correct method of wage calculation with automated calculators
Records calculations for retrieval anytime
Includes examples and guides on properly written pay plans

Job Descriptions and Pay Plans

Includes automated job description builder
Job descriptions are signed and stored online
Stores and assigns pay plans with easy-to-use tools
Library of industry specific job descriptions and pay plans
Collects electronic signatures of employees to confirm review and acceptance of job description and pay plans

Performance Management

Automatically prompts management when an employee evaluation is due
Creates and stores employee evaluations online
Forces correct process for employee action reports including discipline and termination
Gives termination recommendations based on the individual and the circumstances
Provides an Exit Interview Checklist
Prepares termination documents
Deactivates the employee from HotlinkHR™

Tax Credit Application

Automates application for tax credits through TaxBreak,LLC, including the following:

Work Opportunity
Welfare to Work
Empowerment Zone
Renewal Community
Enterprise Community
Native American Indian
State Tax Credits
Professional Engagement Services

Employee Incident Reporting Hotline

Convenient online complaint reporting
Complaints can be submitted confidentially or anonymously
Responses to complaints are easily communicated and managed

Manager's Toolkit

Includes forms such as Employee Action Report, Employee Counseling Report, and How to Investigate Reports of Harassment
Includes step-by-step FMLA guides and forms

HR Advice

On demand advice from the attorneys at Ford & Harrison and Fine, Boggs & Perkins
Newsletters, Webinars, and Regulatory Alerts

Administrative Action Bulletin

Gives managers a “heads up” reminder of items needing their attention
Includes convenient links to the appropriate area in HotlinkHR™ workflow