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A complete HR Compliance Solution in less than 30 days

As controller for four dealerships in Pennsylvania, Renee Derenzo cringed when unemployment claims were filed by employees who had been terminated. “If you don’t have documentation for write-ups and disciplinary action, then if they sue you will automatically lose. We needed an HR system. Since KPA was our OSHA system and they had an HR product for dealerships, I turned to them for help.”

Within 30 days the HotlinkHR system was in place.

Making the HotlinkHR Decision

The decision to try HotlinkHR was easy for Renee. The Outten dealerships were satisfied clients of KPA environmental services, and HotlinkHR was a sure bet, with more than 300 dealerships using the software.

“I loved the online demo,” said Renee, “and so did each of the office managers. I wanted buy-in from the whole management staff and I got it.”

“KPA offered a risk free 60 day trial period. Within 30 days we were taking job applications and managing employees, by the end of 60 days we did not know how we had done without it.”

30 days to HR Compliance for The Outten Family of Dealership

Week 1 – HotlinkHR implementation specialist loads information for all 120 employees along with job applicants on HotlinkHR, a hosted software application. Training program for managers conducted by HotlinkHR trainer.

Week 2 – HotlinkHR online application available on the Outten website providing a federal and state compliant application. The on boarding process is now fully automated with complete new employee paperwork printed directly from HotlinkHR. Outten personnel begin writing job descriptions for all positions using HotlinkHR templates. Outten managers begin using the free legal hotline to answer policy questions, reducing Outten legal expenses.

Week 3 – Outten personnel complete job description and pay plans for all employees. The HotlinkHR implementation specialist and HotlinkHR attorney finalize the customized Outten employee handbook. Collection of electronic employee signatures attesting to review of handbook and completion of training is now available in HotlinkHR.

Week 4 – An automated and easy to use HR compliance solution is now in place. Hiring, disciplinary actions, performance appraisals, terminations, and mandatory employee training are all part of Outten’s “forced compliance” program with HotlinkHR.