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Features and Functionality

You understand the importance of human resource manangement. You have trained your managers and employees on the right processes to follow. You have attended a number of HR compliance seminars. So is the critical form you need for the termination lawsuit easily available? Can you confirm all employees have completed the mandatory anti-harassment training? Are you sure that managers are following the company's disciplinary action process? Could you answer a question about the newest changes to the Family Medical Leave Act (FMLA)?

Knowing what to do is not enough. Telling people what to do is not enough. To succeed you need a complete HR Management system that automates the correct processes, provides up to the minute compliance information and reporting, and offers on demand advice from labor and employment attorneys - in a simple, easy to use web application. That system is HotlinkHR™, the total HR management system.

 Electronic Application

  • Stores application for easy retrieval anytime, with the ability to sort by name, position, and date range
  • Binds applicant to arbitration using the Federal Electronic Signatures Act
  • Automatically updates with the most current legal requirements 
  • Available in English or in Spanish

  • Application is linked to your company's own home web page

Automated Hiring Workflow

  • Minimizes the time managers need to spend on hiring requirements
  • Forces process so your company always follows the proper hiring steps
  • Provides training on how to conduct interviews correctly and effectively
  • Auto-populates and prints out all authorizations for drug screenings, conditional offer letters and all rejection letters and forms
  • Electronically submits background reports, automatically displays results, and forces process with respect to required follow-up - if denied, all required responses are prompted by the system

  • Tracks the ten-day waiting period for sending the final rejection letter if applicant is denied employment because of the background check

Online Background Reports

  • Electronically submits and retrieves background reports if you use an associated background company
  • Reports tailored to your specifications

  • Fully integrated into the Hiring Workflow to assure compliance with the proper legal procedure

 New Hire Packet

  • Includes all required Federal and State new hire forms
  • Auto populates the entire New Hire Packet with employee information - avoid paying time for the new hire to simply fill out all of the new hire forms
  • Prints a New Hire Packet Checklist to ensure completion of all forms

  • Customized company documents can be easily added

Employee Training

  • Training is specific to employee access; managers receive separate training from employees
  • Mandatory training modules are provided in English and Spanish
  • Training is available in streaming video as well as text based training
  • Tests applicant following training and reviews incorrect answers
  • Allows for review and electronic signature acknowledgement of all training associated policies (such as the company's Policy Against Harassment )
  • Tracks compliance with easy to use Overdue Training Reports and Automated Alerts
  • Provides interactive tutorials in the use of HotlinkHR™

Electronic Policy Manuals

  • Handbooks and policy manuals are easily updated
  • Your own customized handbook is posted online with a hyperlinked Table of Contents
  • Never have to print handbooks again
  • Tracks compliance using Overdue Handbook Signing Report and Completed Signing Report along with Automated Alerts

Online Safety Manuals

  • Your company's safety manuals can be converted to online copy for easy management and access
  • Safety manuals are easily updated

  • Tracks compliance using Overdue Handbook Signing Report and Completed Signing Report along with Automated Alerts

Information Security Program

  • Comprehensive easy-to-understand guides and policies for implementing a thorough and ongoing Information Security Program
  • Automates initial Risk Assessment Audit and Safeguards Audits (note: Audits must be done on a regular ongoing basis)

  • Provides automated audit reports for senior management

Wage and Hour Tools, including Tools to Calculate Overtime Pay

  • Provides easy-to-understand guides for determining overtime for Commission Only Salespersons and Flat Rate Employees
  • Saves the company money by determining the most advantageous and legally correct method of wage calculation with automated calculators
  • Records calculations for retrieval anytime

  • Includes examples and guides on properly written pay plans

Job Descriptions and Pay Plans

  • Includes automated job description builder
  • Job descriptions are signed and stored online
  • Stores and assigns pay plans with easy-to-use tools
  • Library of industry specific job descriptions and pay plans

  • Collects electronic signatures of employees to confirm review and acceptance of job description and pay plans

Performance Management

  • Automatically prompts management when an employee evaluation is due
  • Creates and stores employee evaluations online
  • Forces correct process for employee action reports including discipline and termination 
  • Gives termination recommendations based on the individual and the circumstances
  • Provides an Exit Interview Checklist
  • Prepares termination documents
  • Deactivates the employee from HotlinkHR™

Tax Credit Application

Automates application for tax credits through TaxBreak,LLC, including the following:

  • Work Opportunity
  • Welfare to Work
  • Empowerment Zone
  • Renewal Community
  • Enterprise Community
  • Native American Indian
  • State Tax Credits

  • Professional Engagement Services

Employee Incident Reporting Hotline

  • Convenient  online complaint reporting
  • Complaints can be submitted confidentially or anonymously

  • Responses to complaints are easily communicated and managed

Manager's Toolkit

  • Includes forms such as Employee Action Report, Employee Counseling Report, and How to Investigate Reports of Harassment
  • Includes step-by-step FMLA guides and forms 

HR Advice

Administrative Action Bulletin

  • Gives managers a “heads up” reminder of items needing their attention
  • Includes convenient  links to the appropriate area in HotlinkHR™ workflow

Features