When it needs to be reported: An OSHA 301 Form (or equivalent document) needs to be filled out within seven calendar days of a notification of a reportable work-related injury or illness. The form must be retained onsite for at least 5 years.
OSHA Form 300
What it is: The OSHA 300 Form is an annual log of recordable cases. Every incident that requires Form 301 must also be included on that year’s Form 300. For each reportable incident, the form logs the name of the injured employee, the employee’s job title, the date and location of the injury, the kind of injury that occurred, and a brief description of the event. Form 300 also includes boxes to check for cases that involved death, time away from work, and job transfers. When a compliance officer requests information about workplace safety, they’re usually looking for Form 300—they want to review the number and severity of incidents over the past year. The shorter your Form 300, the better.
When it needs to be reported: See Form 300A (below).
OSHA Form 300A
What it is: OSHA Form 300A summarizes all cases recorded on Form 300 for a given year. Total work-related injuries and illnesses are tallied and categorized according to severity: deaths, cases with days away from work, cases with job transfers/restrictions, and other recordable cases. The form also shows the total number of missed work days and job transfers/restrictions, as well as the total numbers of incident types (injuries, skin disorders, respiratory problems, poisonings, hearing losses, and all other illnesses). Employee names are left out.
When it needs to be reported: Form 300A must be posted in a visible area of the workplace from February 1st through April 30th of the year following the year in which the incidents were recorded. The form must be signed by a “certifying official” (e.g. a company executive).
Submitting Forms to OSHA
Generally speaking, you don’t need to mail forms to OSHA. However, if your facility receives a Survey of Occupational Injuries and Illnesses Form (CFR 1904.42 – Recordkeeping and Reporting Occupational Injuries and Illnesses) from the Bureau of Labor Statistics or their designee, you must complete the form and return it following the instructions. Your facility may also need to electronically report accident information to OSHA.
Many companies are required to submit information electronically to OSHA.
- Organizations with 250 or more employees at a single establishment must file all forms—301, 300, and 300A.
- Organizations with 20-249 employees in certain high-risk industries (such as commercial truck shops, automotive parts manufacturers, and transportation facilities) must submit Form 300A.
- Organizations with fewer than 20 employees at all times during the year do not have to routinely submit information electronically to OSHA.
Organizations can submit reports electronically through OSHA’s Injury Tracking Application, available online at osha.gov/injuryreporting/ita.
But, this is where KPA’s EHS software comes in handy. Accidents happen. And when they do, you need to capture information quickly to ensure both swift action and proper reporting. Capture all the details accurately using a mobile, wizard-based accident reporting form that guides you through the reporting process.
For more information about OSHA reporting and recordkeeping, register for our webinar: OSHA Reporting & You.