Ask the HR Expert – March 20, 2018

on March 19, 2018

Q: I was told by an employment attorney a few years ago that I didn’t need to keep anything in our personnel files past 10 years. Is this true?

A: Record retention varies by type of record between federal, state, and litigious retention requirements. It ranges from 1–30 years.

General best practices for record retention:

  • Hiring and application records: 2 years after related personnel decision
  • Employment verification (I-9) records: 3 years after termination
  • Medical and benefits records: 6 years as long as no toxic exposure occurred
  • Personnel records: 7 years after termination of employment
  • Any other miscellaneous documents and records relating to a charge, complaint, enforcement action, or another compliance review: Until the final disposition of the related action

Bottom Line:
Depending on the document, you may need to keep it longer than 10 years.

Jill Schaefer

Jill Schaefer

Jill is the Content and Community Manager here at KPA. She breaks down complex regulations into why they matter and what they mean for clients. In short, she tries to make compliance easier and help employers do the right things.

In her spare time, she is equal parts crazy cat lady, triathlete, and pizza connoisseur.

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Jill SchaeferAsk the HR Expert – March 20, 2018